Effective Date: July 23, 2025 | Last Updated: July 23, 2025

This Privacy Policy outlines how The Closing Circle (“we,” “our,” or “us”) collects, uses, discloses, and protects personal data provided by users (“you,” “your,” or “user”) through our website https://theclosingcircle.com, email communications, and other interactions related to our business activities. The Closing Circle provides business development, transaction support, and relationship-driven services for professionals in real estate, title, lending, and creative industries. This policy is designed to reflect industry best practices and comply with internationally accepted data privacy principles.


1. Data Collection

1.1 Information You Provide Voluntarily

We may collect personal information that you choose to submit via:

  • Contact forms
  • Email correspondence
  • Scheduling tools or registration
  • Events or service inquiries

This may include:

  • Name
  • Email address
  • Phone number
  • Company or brokerage affiliation
  • Job title or professional role
  • Property or transaction details
  • Custom message content

1.2 Information Collected Automatically

When you visit our website, certain technical information is collected automatically, such as:

  • IP address
  • Browser and device type
  • Referring and exit pages
  • Date and time of visit
  • Pages viewed and navigation behavior
  • Cookies and similar tracking technologies

This data is used to improve website performance and analyze user interaction, not to identify individuals directly.


2. Purpose of Data Use

Your information is used strictly within the scope of The Closing Circle’s business operations and for the following purposes:

  • To respond to inquiries and provide services
  • To facilitate communication between relevant professionals (e.g., agents, lenders, title partners)
  • To improve the quality and usability of our website and communications
  • To send updates, invitations, or content relevant to our community
  • To manage events, consultations, and professional introductions
  • To support internal analytics and business development activities
  • We do not use your personal data for unsolicited marketing or automated decision-making.


3. Data Sharing and Disclosure

We do not sell, lease, or trade personal data. We may share your information only as necessary to fulfill a legitimate business function:

  • With internal team members who require the information to deliver services
  • With trusted third parties directly involved in a relevant transaction or service interaction
  • With vendors or platforms (e.g., website hosts, email tools) that support our infrastructure under confidentiality terms

All data processors and service providers we work with are required to maintain data security standards appropriate to the sensitivity of the data.


4. Data Security

We implement appropriate physical, technical, and organizational safeguards to protect your personal data against unauthorized access, loss, misuse, or disclosure. These include, but are not limited to:

  • Encrypted website communication (SSL)
  • Restricted access to internal data systems
  • Use of secure third-party service providers


5. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this policy or as required for legitimate business or legal reasons. When no longer needed, data is securely deleted or anonymized.


6. Your Rights

We support user rights commonly recognized in international privacy standards, including:

  • Access – You may request access to the personal data we hold about you.
  • Correction – You may request correction of inaccurate or incomplete data.
  • Deletion – You may request deletion of your data, subject to legitimate business or legal obligations.
  • Withdrawal of Consent – You may opt out of communications or revoke previously given consent at any time.

Requests can be sent to: info@theclosingcircle.com


7. Cookies and Website Tools

We use cookies and related technologies to:

  • Improve site functionality
  • Analyze site usage patterns
  • Enable certain user features

You can control cookie settings through your browser. Disabling cookies may limit your access to certain features.


8. External Links

Our website may contain links to external websites or third-party resources. We are not responsible for the privacy practices or content of those websites. Users should review the privacy policies of those sites independently.


9. Policy Updates

We may revise this policy periodically to reflect changes in our services, technology, or legal requirements. The updated version will be posted on our website with the revised “Last Updated” date.


10. Contact Information

If you have any questions about this Privacy Policy or how we handle your data, you may contact:

The Closing Circle

By accessing or using our website and services, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy. If you do not agree with our practices, we kindly ask that you refrain from using our website and services.